Our Policies

 Events + Use of Space
 Patron Privacy
 Donations
 Open Access Policy
 Circulation Policies
 Interlibrary Loan

Events + Use of Space

Our library is a flexible space available for faculty, staff and students to study, to work together, to create, and to relax. We ask for advanced notice for organized events, especially those bringing in food or rearranging furniture, purely to avoid scheduling conflicts and to ensure an enjoyable library experience for all.

The library works best as a space for events where the entire community is invited, and we ask that more private gatherings occur in the lower level of the library, or in team rooms.

To notify library staff of an event, send the following information to library@olin.edu:

  • Primary event organizer and contact(s)
  • Area of the library to be reserved
  • Date and time of the event
  • When (date/time) you plan to set up and whether you need our assistance
  • What type of refreshments will be served (if any) and cleanup plans
  • Expected attendance

Our standard operating procedure is that the doors to the library are locked outside staffed hours (M-F 9-5) and when all library staff are not present. When hosting and events outside of these hours, we encourage that a faculty or staff member be present at all times.

Use of the Quiet Reading Room

During the academic year, the Quiet Reading Room (QRR) is not available for events. We recognize it’s a pleasant space to congregate, but it's of utmost importance for our library to provide a first class study environment for the community and to honor the intentions of the gift funds that were used to create the QRR.

To request the QRR during vacations and the summer months, email us for arrangements.

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Patron Privacy

The right to privacy and freedom of intellectual pursuit are core values of the Olin College Library and the library profession as a whole. We maintain the privacy of patron circulation records as recommended by the American Library Association and will not disclose these records, either casually or upon request. Requests for research or reference consultation will also remain confidential. Records containing information about patrons are kept to the minimum needed to maintain library workflows.

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Donations

PLEASE NOTE: The Library is not accepting donations of books or other physical media at this time. Please email library@olin.edu for more information.

The Olin College Library welcomes the donation of materials by authors with an Olin affiliation and materials that support curricula or faculty research and that are compatible with the Library’s collection development goals.

Gifts will be evaluated based on their condition, quality, age, and relevance to the curriculum prior to becoming part of the library’s holdings. As general rules, we will not accept:

  • items were published prior to 2010
  • items that are marked personal copies
  • instructor review copies of textbooks
  • workbooks, case studies, photocopies, or conference proceedings
  • items marked with a highlighter or otherwise damaged

Just as we do with items weeded (deaccessioned) from our collection, donated and accepted items that are not incorporated into the collection will be given to Olin students, sent to another library, sent to a book reseller, or discarded. Please email library@olin.eduif you have items to donate or if you have questions about this policy.

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Open Access Policy

(Approved by the faculty on November 28, 2012)

The Faculty of Franklin W. Olin College of Engineering is committed to disseminating the fruits of its research and scholarship as widely as possible. In keeping with that commitment, the Faculty adopts the following policy:

Each Faculty member grants to Franklin W. Olin College of Engineering permission to make available his or her scholarly articles and to exercise the copyright in those articles. More specifically, each Faculty member grants to Franklin W. Olin College of Engineering a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, provided that the articles are not sold for a profit, and to authorize others to do the same. The policy applies to all scholarly articles authored or co-authored while the person is a member of the Faculty except for any articles completed before the adoption of this policy and any articles for which the Faculty member entered into an incompatible licensing or assignment agreement before the adoption of this policy. The Provost or Provost’s designate will waive application of the license for a particular article or delay access for a specified period of time upon express direction by a Faculty member.

Each Faculty member will provide an electronic copy of the author’s final version of each article in a timely manner at no charge to the appropriate representative of the Provost’s Office in an appropriate format (such as PDF) specified by the Provost’s Office. The Provost’s Office may make the article available to the public in an open-access repository. The Office of the Provost will be responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the Faculty from time to time. The policy will be reviewed after three years and a report presented to the Faculty.

References: Harvard’s annotated Model Open-Access Policy, revision 1.7 of April 17, 2010, 00:57:25.
http://osc.hul.harvard.edu/sites/default/files/model-policy-annotated_0.pdf

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Circulation Policies

Individuals with Olin ID cards, Olin alumni, and members of schools with whom Olin College has reciprocal agreements (Babson and Wellesley) can check out materials from the Olin College Library. Visitors may use books and most electronic resources within the library during public hours (M-F 9-5).

Standard Loan Periods

  • Books + DVDS: 28 days
  • Course Reserves: 3 hours
  • Tools + Media Equipment: 7 days
    Use for longer than one week requires approval from library staff (we almost always say yes). Email library@olin.edu to request and confirm.

Power Drills

Power drills can be used for small, shorts project that will not create unreasonable periods of excessive noise or otherwise be disruptive to other students. They are part of the collection to supplement what is available to you in the Academic Center, but the safety rules and practices used in the shops apply here, too. That means you are required to take, and wear, safety goggles in accordance with general campus safety policies and best practices.

Off-Campus Media Use

If you are taking a camera off-campus, you must use a protective case. We have carrying cases for all of the cameras, so please ask for help if you don't see them on the shelf.

Overdue/Late Fees

Overdue fees are not charged.

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Interlibrary Loan

Placing a request

If the Library does not own the item you need, and you cannot find it at the Babson or Wellesley College libraries, you can request it via Inter-Library Loan (ILL). We submit these requests to libraries across the country, who then loan the item to us on your behalf. Books, journal articles and book chapters are the most commonly requested items. You can also request DVDs, CDs, and anything else that a library is willing to loan!

Turnaround Time

Generally, delivery ranges from 5-14 days for physical items (books, DVDs, etc.,) and 2-10 days for electronic items (single articles, book chapters).

Pickups/Returns

When your item arrives, we'll email you to let you know, and provide you with the due date. Pick up and return physical items from the wooden shelf near the front desk.

Renewing an ILL

Submit renewal requests 1-2 weeks before the item's due date by emailing ill@olin.edu. We can't guarantee renewals, as each library's policy is different. Be prepared to return items by the due date. We can always request it again from a second library. If you feel your item should be in the Olin Library collection, please contact us and we'll be happy to purchase it.

Electronic Delivery

Journal articles and book chapters may be emailed to you, depending on the copyright and publisher policy. Otherwise, we will notify you that your printed article is available for pickup at the front desk. Full ebooks cannot be ILL'd due to copyright restrictions.

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